The Register of Shareholders Template

What is the register of shareholders template?

The register of shareholders is a legal record mandatory by the UAE government that lists all the shareholders in the company. It shows who owns how much shares in companies, especially in LLCs and private joint-stock companies.

What are the elements of the register of shareholder template? 

The elements of the register of shareholder template must be accurate and comply with the laws of companies as required by Federal Decree-Law No. 32 of 2021 and cabinet resolutions No. 58 of 2020, that includes: 

1. Shareholder information: 

Full name/ ID or passport number/ contact details 

2. Share information: 

Number of shares/ Share class/ nominal value per share

3. Transaction history: 

Date of acquisition

4. Capital details: 

Total value of shares 

Why is the register of shareholders important? 

The register of shareholders is extremely important for companies to stay in track with their finances, stocks, and UAE requirements, that include: 

• Legal compliance: Companies in the UAE are required by law to maintain accurate records of shareholders, to stay compliant and avoid penalties. 
• Transparency: The register of shareholders clearly identifies who owns the shares and at what percentage, which is very important for investors, audits and government authorities. 
•  Decision making powers: Voting rights in companies depend on the amount of shares. The register of shareholders determines who can vote, and how much power each shareholder actually has. 
•  Financial benefits: It streamlines financial tracking, and valuation of the company. 
• Audit & Due diligence: In case of the company being up for sale, merge, or audited, the register of shareholders is a must-have document.

How to fill in your register of shareholders? 

1. Company’s information: 

You first need to include your company’s details, that includes

• Company’s legal name 
• Trade license number
• Total share capital 
• Total number of shares 
• Nominal value per share

2. Shareholder information: 

Shareholder name, nationality, ID type/ number

3. Shares information:

You start with the cost of shares, amount of shares, share class, total value (which is automatically calculated along with the ownership %) 

4. Basic shareholder information: 

Residential address, date of birth, place of birth, tax residency, phone/ email 

In case of selling already owned shares, fill in the following: 

• Transfer date 
• Transferor (seller) 
• Transferee (buyer) 
• Number of shares 
• Document reference number

• Status 

   

Who could use the register of shareholders template? 

• Management, To understand the ownership structure
• Accountants, For financial reporting, and keeping records 
• Government authorities
• Auditors 
• Investors 
• Banks