Quotation Template

What is the Quotation Template?

A Quotation Template serves as a formal proposal and reusable document, offering clients prices for goods and services before finalizing a deal. This template helps businesses to have professional pricing, which offers and ensures clarity between the seller and the customer. 

The quotation template can be customized for different industries and business needs, including sections, logos, colors, designs, columns, and more. Using a ready template for your business reduces errors in pricing and calculations, which improves tracking of potential sales opportunities.

What Are the Elements of the Quotation Template?

The main elements of the quotation template are description, quantity, and prices, including VAT, to clarify the number of goods and services and their prices for the customer, ensuring a smooth purchasing offer. Let’s discover other elements of the Quotation Template:

1. Company name, logo, and contact details
2. Customer name and contact information
3. Unique quotation number for tracking, for example: Price Quote #1026
4. Issue date and validity period of the quote
5. Description of products or services offered
6. Quantity and unit price for each item
7. Subtotal, taxes (like VAT), and total amount
8. Payment terms and conditions
9. Branding elements like colors and layout

Why is the UAE Quotation Template Important?

The quotation template is important because it clarifies the cost of goods or services before making an agreement with the client, which helps build trust with customers by reducing disputes and tracking potential sales deals.

1. Provides pricing and terms for a customer order
2. Enhances brand credibility in competitive markets
3. Reduces manual errors in calculations
4. Helps track potential deals
5. Quotation template saves time and effort
6. It is editable and can be customized.
7. Protects the seller's interests while ensuring transparency and compliance with the UAE
8. Helps to maintain a meaningful connection with prospective buyers

How to Fill Out Your UAE Quotation Template?

1. Fill out the Company details:

[Your Company Name]

[Your Company Address Line 1]

[Your Company Address Line 2]

[Your Company Address Line 3] 

Phone: [Your Phone]

2. Fill out the Customer information

[Client's Company Name]

[Client's Company Address Line 1]

[Client's Company Address Line 2]

[Client's Company Address Line 3] 

3. Add a unique quotation number for easy tracking

For example [Price Quote #1026]

4. Fill out the Issue date and validity period of the quote

[Issue Date: 01/23/2021]

[Valid Through: 02/07/2021]

5. Fill out the Description of products or services offered

6. Add the quantity and unit price for each item and the tax.

7. Subtotal, taxes, and total amount will be calculated automatically.

8. Fill out the payment details: 

Bank account number: [Your Payment Details] 

Write down the terms and conditions. 

 

Who uses the Quotation Template in Google Docs and Sheets?

Freelancers and small to medium businesses use the Quotation Template in Google Docs and Sheets because it helps them comply with UAE pricing and VAT requirements, ensures clear communication of costs with clients before agreements, and reduces misunderstandings and disputes.

Why use Daftra to generate a Quotation Template?

Using daftra to generate the quotation template is an excellent choice due to its auto-template creation, easy customization and branding, and reduced human errors, as well as storing all your client data and quotations in one easy system.

Daftra enhances professionalism and client experience by making it accessible from anywhere; moreover, it supports multiple currencies and languages.