Commercial Invoice Template

What is the Commercial Invoice Template

The commercial invoice template is a business document used in international trades to record goods and services details between buyer and seller to ensure clearance in import or export item processes. 

This template helps your business to have a proof of sale payment agreement between two parties; it includes a product description, quantity, prices and all key details needed.

The Commercial Invoice Template calculator automatically reduces and prevents mistakes from happening in calculating duties, taxes, and shipping costs. It is essential for cross-border transactions to prevent delays and ensure transparency.

What Are the Elements of a commercial invoice template?

Commercial Invoice Template is a legal document with clear elements included to detail the number of goods and prices in detail to avoid any mistakes. Here are the elements of a commercial invoice template for international trading:

1. Shipper / Exporter information: name, country, address, Tax ID, Business Registration Number, and business phone number.
2. Invoice Number
3. Country of Export
4. Country of Destination
5. Purpose of Export
6. Date of Exportation
7. Consignee information: Business Name, Country of Import, Shipping Address, Tax Number, Business Registration Number, and Business Phone Number.
8. Importer If Other Than Consignee information: business name, country, address, tax number, Registration number, and phone number.
9. Table of goods descriptions: which contains good serial number, country of origin, number of packages, types of packaging, description of goods, pack quantity, HS Code, Unit of Measure, Weight, Unit Price, and the Subtotal.
10. Notes: Note/Remarks
11. Shipper / Exporter: signature, name, job title, and the date.

Why is the UAE Commercial Invoice Template important?

The UAE commercial invoice template is important because it is a legal document that is required to be done for international trading, which clears both parties' information and detailed info of goods and prices, which helps to calculate taxes and numbers accurately.

This template is essential to fill in to provide legal proof of international sales transactions, reduce delays in shipment processing, and prevent common mistakes in calculating and missing important information or data.

1. It helps track export and import activities.
2. Using the Daftra commercial invoice template builds trust between buyers and sellers globally.
3. Required for banking and trade financing.
4. This template supports proper documentation for audits.
5. Enhances professionalism in global trade transactions.
6. Reduces delays in shipment processing.

How To Fill Out Your Google Sheet Invoice

1.Enter the invoice data:

Invoice Number

Country of Export

Country of Destination

Purpose of Export

Date of Exportation

2.Fill out the Shipper / Exporter

Name: [Business Name]

Country: [Country of Export]

Address: [Business Address]

Tax ID: [Tax Number: VAT / GST / SSN / ABN / RFC / IN / EIN]

Reg #: [Business Registration Number]

Phone: [Business Phone Number]

3.Enter Consignee information

[Business Name]

[Country of Import]

[Shipping Address]

[Tax Number: VAT / GST / SSN / ABN / RFC / IN / EIN]

[Business Registration Number]

[Business Phone Number]

4.Importer If Other Than Consignee

[Business Name]

[Country]

[Address]

[Tax Number: VAT / GST / SSN / ABN / RFC / IN / EIN]

[Business Registration Number]

[Business Phone Number]

5.Fill in the table description of goods, quantity prices and other elements:

No. (item numbers or codes)

Country of Origin

No. of Pkgs

Type of packaging

Description of Goods

Pack QTY

HS Code

Unit of Measure

Weight

Unit Price

Subtotal

6.Automatically, these elements will be calculated:

Freight Costs

Insurance Costs

Additional Costs

TOTAL TO PAY

Currency Code

7.Shipper / Exporter

Signature

[First Name & Last Name]

[Position in the Company]

[Date]

Who uses the Commercial Invoice Template in Google Docs and Sheets?

The commercial invoice template is used by exporters and importers, trading companies, and manufacturers. The template is available in Google Docs and Sheets so you can edit the elements, add the company logo, and customize it as the business needs or requires.

Why use Daftra to generate a Commercial Invoice Template?

Using Daftra to generate a Commercial Invoice Template reduces time and effort in creating the template, editing, and calculating compared to manual document creation. Also, it helps you to create professional invoices quickly. It offers numerous ready-made templates for different needs and requirements.