Best Accounting Software for Supermarkets

Retail sectors such as supermarkets need accounting solutions that accommodate the large number of customers by providing solutions that are both fast and accurate at the same time. There are some comparison aspects that are particularly important for the supermarket business field, and you should take them into consideration when choosing the appropriate accounting software.  

What is the best accounting software suitable for supermarkets?

In this article, we present to you 5 of the best companies available on the market for supermarket management, with details of the differences between each of them.

1- Daftra Software for Supermarket Management 

2- Dafater Software 

3- Asl Software 

4- Mudak Software 

5- Smart ERP Software  
 

1- Daftra Software for Supermarket Management

Daftra is a cloud-based accounting software that has two point-of-sale systems: online and offline, to enable the use of point-of-sale systems at all times, whether the internet is available or not. Through Daftra, you can manage employee shifts, including cashier employees, and control the handover process at the beginning of each new shift. The system also provides complete management of your accounting and financial aspects in a simple way that suits the supermarket's needs.

The following are the most prominent advantages offered by Daftra accounting software for supermarkets:  
 

1- Sales Management in Supermarkets

Daftra's accounting system provides an integrated sales program for supermarket management, through which many tasks can be accomplished in an automated manner that helps supermarket owners increase their sales and profits. Among the prominent smart solutions that Daftra offers to serve supermarkets:  

• Issuing sales invoices.
   
• Providing price quotes to attract more customers, which is one of the features that supermarket owners can benefit from in case of wholesale selling.
   
• Using Daftra's loyalty points management program to provide discounts to supermarket customers, with the possibility of linking it to different seasonal occasions, which enhances consumer satisfaction and increases supermarket sales.
   
• Managing and accelerating sales operations in supermarkets through the point-of-sale program in Daftra's cloud system, which supports multiple measurement units such as barcode devices and others, making it easier to apply discounts on invoices or products.
   
• Obtaining point-of-sale reports, such as detailed reports for sales and profits for products/categories/shifts.
   
• Controlling the determination of the target sales percentage to be achieved for each employee in the supermarket, and then calculating employee salaries according to their performance and commission rates automatically calculated on invoices using the sales commission calculator.
   

2- Product Inventory Management in Supermarkets

Daftra's inventory and warehouse management program for supermarkets provides many services,such as:  
 

• Monitoring inventory quantities of goods in the supermarket by name, code, barcode, pricing, product classification, and quantity.
   
• Displaying incoming and outgoing records for products within the supermarket by date, time, and responsible employee.
   
• The ability to manage all warehouses for multiple supermarket branches in one integrated system, thus obtaining a comprehensive view regarding inventory movement of products according to stored permits, such as disbursement, addition, or transfer.
   
• Completing supermarket inventory auditing processes automatically with ease and accuracy, and obtaining audit reports to verify shortage and surplus levels in inventory.
   

3- Purchasing and Supplier Management for Supermarkets from Daftra

Supermarket owners can benefit from the purchasing and supplier programs that Daftra provides through the following services:  
 

• Structuring and organizing the purchasing cycle in supermarkets to ensure obtaining the inventory of goods and products at the right time and at the best price and quality.
   
• Completing all tasks related to incoming purchases for supermarkets, starting from recording purchase orders, requesting price quotes from suppliers, issuing purchase orders, and up to recording purchase invoices and receiving required items.
   
• Daftra's supplier management program for supermarkets helps track supplier accounts and manage payments due to them.

4- Expense and Cost Management for Supermarkets

Daftra's expense calculation and tracking program covers all accounting tasks and operations for managing supermarket expenses and controlling costs through:  
 

• Recording and classifying expenses, making them easier to track, such as rent expenses, purchasing costs for supermarkets, utility expenses, goods transportation and storage expenses, and others.
   
• Being able to issue detailed reports to monitor expenses and compare them with revenues.
   
• Managing recurring supermarket expenses automatically without needing to enter them manually each time, thanks to the smart automation features in Daftra's cloud system.
   

5- Employee Management in Supermarkets

Daftra is not limited to completing accounting tasks and managing financial operations only, as it is an integrated ERP system for managing all financial and human resources for supermarkets. Daftra's employee management program for supermarkets offers multiple services, such as:  
 

• Recording the attendance and departure of workers in supermarkets.
   
• Calculating monthly salaries for employees with consideration for deductions, incentives, and commissions.
   
• Managing employee contracts in supermarkets according to their job roles, training or probation period, contract duration, and salary terms, including entitlements and deductions.

Daftra Pricing

2- Dafater

Dafater offers a package of useful services for supermarket management, starting from creating electronic invoices and receipts through the basic system or through POS cashier systems, and some basic accounting features such as recording and managing entries, financial management of cash, and extracting aggregated and detailed financial reports and analyses.  
 

Customer Service

Customer service is available at Dafater during business hours announced on their website, and you can contact them to request necessary support as long as you are within the subscription period.  
 

Number of Users

Each additional user you add to the Quwwa system (cloud ERP system) from Dafater requires paying a special monthly subscription for this user, valued at 270 Saudi Riyals. However, you'll find the price for adding users differs according to each package.  
 

Trial Period

The trial period for Dafater is only 7 days.  
 

Educational Guide

Dafater does not have an educational guide for system explanations, as it is limited to a simple general blog with some accounting topics, as well as some simple frequently asked questions.  
 

Cash Account

The Dafater system supports the appropriate accounting capacity for supermarkets and allows you to calculate profits and issue reports easily.  
 

Point of Sale Reports

Dafater provides detailed and analytical reports on sales for each point of sale.  
 

Data Pricing

  Read Also: Best Accounting Software for Commercial Stores
 

3- Asl

The Asl system is easy to customize and configure, which enables you to use it effectively to suit supermarket needs without added complexity or neglecting requirements. Asl helps you use POS systems that work efficiently across all your branches.  
 

Customer Service

ASL support is available 24/7, and you can benefit from their accounting and technical expertise related to the system if you encounter any problems.  
 

Number of Users

The number of users is determined according to the package and ranges from one to three users.  
 

Trial Period

Asl has a limited-feature trial version that allows you to test the system and issue no more than 10 invoices.  
 

Educational Guide

Explanations for the Asl system are available through written explanations supported by images and educational videos.  
 

Cash Accounts

The Asl system is designed for small and medium enterprises, so it suits the supermarket business sector and provides the necessary financial information to track cash flows, making them easier to control.  
 

Point of Sale Reports

Asl supports the use of point-of-sale systems and provides a set of periodic reports that help you evaluate the performance of each point of sale across different branches.  
 

Asl Pricing

  Read Also: What is the Best Accounting Software for Factories?
 

4- Mudak

Mudak emphasizes being the easiest accounting software, where you can use it efficiently even if your accounting experience is limited. You can connect Mudak to payment devices and share invoices with customers via WhatsApp or email. You can also track sales representatives if you provide home delivery services.
  

Customer Service

Customer service is available all the time to help you facilitate your accounting operations.  
 

Number of Users

The number of users varies according to packages and ranges from 2 to 6.  
 

Trial Period

You can send your data to Mudak accounting software to allow a free trial of the system.  
 

Educational Guide

There is no educational guide to explain the system.  
 

Cash Accounts

It's easy to employ Mudak accounting software to serve the retail sector, which means proficient management of simple accounting and financial aspects specific to the supermarket sector, such as issuing invoices, recording revenues and expenses, and calculating profits easily.  
 

Point of Sale Reports

Mudak provides a point-of-sale program with available reports.  
 

Mudak Pricing

  Read Also: Best Accounting Software in Saudi Arabia  
 

5- SMART ERP

SMART ERP provides integrated solutions for professional supermarket management that go beyond the idea of calculating profits and losses and recording daily transactions. It is recommended for large supermarket chains that need integrated accounting and financial management in addition to human resources management, customer management, and other operations and transactions.  
 

Customer Service

The SMART ERP accounting system and point-of-sale system strive to provide a good level of customer service that achieves customer satisfaction.  
 

Number of Users

To know the number of users, you should contact the SMART ERP company directly.  
 

Trial Period

The free period is available after submitting a request to the system, where one of the SMART ERP representatives contacts you to evaluate whether you need the free period.  
 

Educational Guide

General explanations for the system are not available.  
 

Cash Accounts

You can track the performance of your supermarket and facilitate revenue and expense management.  
 

Point of Sale Reports

The SMART ERP accounting system and point-of-sale system provide various reports, including point-of-sale reports.  
 

SMART ERP Pricing

How to Choose Accounting Software for Supermarkets?

• To choose the most suitable accounting software for your supermarket, you must first identify your needs and prioritize them. Are you more concerned with powerful point-of-sale systems? Or managing simple financial aspects? Or extracting electronic invoices and receipts approved by relevant government authorities, such as the Zakat, Tax, and Customs Authority in Saudi Arabia and the Tax Authority in Egypt?
   
• Then search for the options available in the market and compare them in terms of these needs, away from other features that will not benefit your supermarket business.
   
• Then arrange these programs according to the priority of satisfying your needs with the best quality and lowest price, and try to experience the free trial period of the programs nominated as your best choices, as the practical experience differs slightly, and you may discover some features that encourage you to re-filter your priorities.
   

  Read Also: Best Accounting Software for Saudi Companies

Questions You Should Ask Yourself Before Choosing a Program for Supermarkets

Before subscribing to any accounting software for supermarkets, make sure there is a POS cashier system applicable in your different branches. You should find answers to some questions, such as:  

• What is the system's ability to meet your needs with expansion and increasing business volume?
   
• Which programs offer supermarket accounting software at acceptable prices?
   
• What are the experiences of customers from your same sector (supermarkets) with this system?
   
• Is the software certified by the relevant government authority in your country?
   
• Do the employees in your supermarket have the technical skills to deal with this system easily?
   
• What are the main disadvantages of this system? Can you deal with and manage them in a way that doesn't harm your business?