Receipt Voucher Template

What Is a Receipt Voucher Template?

A receipt voucher template is a financial document used when collecting a monetary amount from a customer. This document proves your company received the agreed amount and is given to the customer once the collection is complete.

A Faster and More Accurate Way to Prepare Receipt Vouchers for Every Collection

Preparing a receipt voucher manually for every collected amount consumes time, and any mistake in the amount or customer details may create a financial dispute. Daftra issues receipt vouchers automatically with every collection transaction, without manual preparation.

Try Daftra for free and issue your receipt vouchers automatically.

Receipt Voucher Format

Receipt Voucher Template

On the day of __________, dated: __________, corresponding to: __________

An amount of __________ has been received

From company __________

To company __________

For the purpose of: __________________________________________

It is confirmed that they are entitled to the amount stated above, provided it is delivered immediately via bank transfer from our company account to their account. This document is official and has established legal validity.

Company name

Manager signature:

Second party signature:

Accountant signature:

What Are the Elements of a Receipt Voucher Template?

A receipt voucher template consists of the following elements:

• Amount collected: This is an essential field in the receipt voucher template. It indicates the value of the amount your company has received from the customer, written in both numbers and words, with reference to the applicable currency.
• Receipt voucher number: This is a serial number used to organize receipt vouchers and make it easy to connect each voucher to a system that can be accessed at any time, whether through accounting software or Excel sheets.
• Service/products: The voucher should include the reason your company received the amount, whether for a service or for selling a product.
• Payment method: The customer payment method should be stated, whether cash or cheque.
• Cheque details: If the amount is paid by cheque, the cheque number, issuing bank, and date should be stated.
• Company details: The receipt voucher should include all company details, such as the company name, contact details, address, and logo.
• Signatures: The voucher should include the required signatures, such as the accountant and the recipient.

How to Use a Receipt Voucher Template

A receipt voucher template can be used in Saudi Arabia in several cases:

• Receiving money from customers, whether individuals or companies.
• Receiving money from the bank.
• Receiving cheques.

In this template, use two Excel sheets: one to record receipt vouchers with their numbers and details, and another with a printable receipt voucher form that you can update with the relevant data for each case.

Why Is a Receipt Voucher Template Important?

The receipt voucher template is important because it helps achieve the following objectives:

1- Record Keeping

• A receipt voucher is essential for maintaining efficient and accurate financial records.
• It enables effective tracking of all incoming payments, making account reconciliation easier at the end of the accounting period.

2- Decision Support

• A receipt voucher provides accurate data about current income generated from business activity, which supports future decisions.
• It also helps identify opportunities that may reduce expenses.

3- Financial Transparency

• It demonstrates financial transparency to partners, investors, and other company stakeholders.
• It supports the company's legitimacy as an economic entity that pays and receives money.

4- Compliance and Audit

• By providing a clear record of financial transfers, the tax auditor and external audit bodies can perform their duties more easily.
• A receipt voucher serves as proof of internal transactions within an organization, keeping all data and events synchronized and documented.

5- Cash Flow Management

• A receipt voucher helps track cash flow by recording a source of cash, along with the date and reason for the receipt.
• It helps your company identify the most valuable sources of income.

How Do You Design a Receipt Voucher?

You can design a receipt voucher by following the steps for creating a receipt voucher template using Excel or Word:

• Write the voucher title and date.
• Write the name of the party paying the amount, along with the amount written in words.
• Specify the reason for payment and the payment method.
• Add the payer's and recipient's signatures.

How Is a Receipt Voucher Issued?

You can issue a receipt voucher in two ways: manually or electronically. The manual method involves designing it using Excel or Word. The electronic method involves using Daftra accounting software, which issues receipt vouchers electronically and helps ensure data accuracy and integrity.

Who Benefits from a Receipt Voucher Template?

Two parties benefit from a receipt voucher template:

• The company receiving the payment, as the receipt voucher proves it received the agreed amount.
• The customer, whether a company or an individual, who receives the receipt voucher. The voucher protects the customer's rights and confirms that the beneficiary received the amount, so they cannot claim the same amount again.

Key Tips for Preparing a Receipt Voucher Template

You should follow the tips below to get the maximum benefit from a receipt voucher:

• Use a fixed template with unchanging fields to make review easier and avoid missing data during recording.
• Even if you do not use accounting software, keep vouchers in a specific numerical sequence by customer type, voucher date, or another classification method.
• Review the data more than once because it may be entered incorrectly.

Problems You May Face When Using a Receipt Voucher

There are several human errors that you may make as an accountant, including:

• Incorrect classification: You may classify a receipt voucher under individual customers instead of companies, or vice versa. Classification is a task that requires attention.
• Rushing when recording values: You may rush when entering values, which can cause issues that may become significant during review.
• Lack of supporting documents: You may issue or record the voucher without attaching supporting documents, which weakens the reliability of the transaction record.